Asset Management Plan

The purpose of an Asset Management Plan is to provide owners and operators with a report of their facilities operational, financial, engineering, and economic resources. The plan ensures that the assets are operated and maintained in a cost-effective manner. With this plan, technicians, operators, contractors, and financial decision makers can keep track of their equipment inventory and condition, useful life of pumps, and general operational and maintenance needs.
By benchmarking pumps after they are tested and rating each pump system or pump station on its mechanical, electrical, and control system this plan will help ensure that systems are operated and maintained properly. If a pump or a number of pumps are operating outside of their benchmarks, the plan will prioritize improvements based on each pump’s energy cost savings.

The Asset Management Plan provides:

  1. A single source for a pump system’s assets, allowing all interested parties to review and work from a single plan.
  2. A description and inventory of each pump system/station.
  3. An analysis of the condition, purpose, and operation of all of pump systems and stations.

With this plan, owners and operators are able to prioritize improvement work and allocate resources in planning and maintaining their pump system’s assets.

Contact us for more information on how to set up an Asset Management systems.

Pump System Asset Database

In order to properly keep track of a pump system’s assets, there needs to be a minimum amount of general information concerning the use and the location of the pump. There should also be additional pump information on its electrical controls and operational and maintenance information. This database includes an integrated pump tracking system developed to help customers keep track of their pumps’ details such as improvements performed, energy savings

The OPE software will also track the status of local utility rebate applications and allow for quick feedback and progress updates.

Asset Condition Assessment

To properly determine risks of pump failure and prioritize improvements and needed repairs, Lincus recommends that an Asset Condition Assessment be performed on each pump or pump system by observing its overall operation, individual components (i.e. motor, valve, piping, instrumentation), signs of physical damage, excessive vibration, frequent start/stop history, and age.


Once these factors are considered, Lincus’ pump condition evaluator will assign the remaining useful life and condition rating based on a rating table for each pump to assist customers with their repair or replacement decisions.

*These are initial guidelines based on physical inspection on site. However your equipment manufacturer or service provider may have additional requirements that each pump or system must follow.

Example of Account Summary

The Asset Management Report will contain an overview of your account with flexible display options. A summary of your project’s status can be viewed, showing the number of projects that are: 1) submitted for incentives, 2) approved for incentives, 3) are in the installation phase, and 4)have been installed and received rebates. This chart shows one of many examples that can be displayed on the report’s summary page.

A summary of savings opportunities can also be reviewed via this report, coming from both pump upgrades and the installation of Variable Frequency Drives (VFD). With this chart, you can quickly determine the potential VFD upgrades that can be made on your pump systems. The example provided shows the number of standard pumps versus pumps with a VFD upgrade.

A summary of the performance of each pump can also be displayed in this report. A breakdown of Kilowatt Hours per Million Gallons pumped per pump is a good way to identify which pumps are producing the most with relationship to energy consumed. This is further broken down to the number of Dollars per Million Gallons produced. This can be crucial in recognizing what pumps need more attention. The chart s below provides an example of the useful information that can be provided on the Summary page.

Summary tables of the above information can also be displayed or exported as further details are needed. The type and amount of information displayed on the dashboard can also be customized. For example, different charts and graphs can be displayed and their time range can be selected to show information from different years. The information can also be summarized by site name to determine which areas need more attention.
Contact us for more information on Asset Management systems.